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第六条 离 校
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Regulations of the Wuhan Conservatory of Music for Management of Its International Students(Trial)
In order to help international students understand the important facts they need to know during their study at Wuhan Conservatory of Music (WHCM), the Regulations on the Management of International Students at Wuhan Conservatory of Music (hereinafter referred to as "the Regulations") are formulated based on theStudent Management Regulations of Wuhan Conservatory of Music(W.Y.Y.Z.  No. 53). We warmly welcome you, every international student, and are ready to provide you help. We believe that you will have fruitful learning experience and rich foreign cultural experiences during your study at WHCM.)
Chapter 1 Management of International Students Enrollment
Article 1 Registration
All international students admitted to WHCM shall enrol at the conservatory within the time specified on the Admission Letter. Detailed procedures are as follows:
1. Registration of newly-admitted international students
Newly-admitted international students shall enrol at their corresponding schools/departments on time with their passports, Admission Letter, and Visa Application for Study in China (JW202 Form); after enrolment, accommodation will be arranged for them.
2. Registration of other international students
International students other than newly admitted ones shall go through registration formalities at their corresponding schools/departments with student ID cards and passports at the beginning of each semester according to the academic calendar of the conservatory.
All self-funded international students shall pay tuition and accommodation costs to the finance office of the conservatory on time.
Article 2 Extension of Study Period and Change of Major
1. International students who need to change their majors or extend their study period must submit a written application in person to the conservatory and have the application approved by the conservatory. Those who intend to apply for extension of the study period shall submit the application before April 15th every year. The application deadline is subject to the relevent notice.
2. International students under any of the following circumstances cannot apply for changing their majors:
(1) Those suspending their schooling;
(2) Those who shall be expelled from the conservatory;
(3) Those who cannot provide any justifiable reason.
Article 3 Suspension and Resumption of Schooling
1. International students may complete their studies in stages, but they should complete their studies within the prescribed maximum length of study. Time length of schooling suspension, repetition, and student status retention is included in the length of schooling. Unless otherwise specified, the maximum length of study at the conservatory shall be six years for students enrolled in four-year undergraduate programmes and seven years for students enrolled in five-year undergraduate programmes.
2. If an international student applies for schooling suspension or the conservatory considers it necessary to have the students schooling suspended, the students schooling can be suspended upon approval by the conservatory. Suspension starts from the semester when the application is approved, and its length is calculated in years. The total time period of suspension shall not exceed 2 years.
3. Students who suspend schooling or retain student status should complete the relevant formalities and leave school within 5 working days after the application is approved. They will not be entitled to the same treatment as enrolled students during the suspension of schooling or the retention of student status. The expenses of medical treatment of students suspended due to illness shall be handled in accordance with relevant national and local provisions.
4. Within one month before the expiration of the schooling suspension period or the student status retention period, students should submit an application with relevant certificates for the resumption of schooling. Only after the application is approved by the conservatory can they resume schooling.
Article 4 Transfer to Another University and Withdrawal from the Conservatory
1. Internationalstudents may be required to withdraw from the conservatory under one of the following circumstances:
(1)Failure to meet the conservatorys academic performance requirements or to complete studies within the maximum length of study prescribed by the conservatory;
(2)Failure to apply for resumption of schooling by the date specified by the conservatory or to meet the conservatory’s criteria for schooling resumption, upon expiration of the schooling suspension period or the student status retention period;
(3)Suffering from any disease or accidental disability that prevents the student from continuing study according to the diagnosis of the hospital designated by the conservatory;
(4)Failure to take part in the teaching activities specified by the conservatory without approval for two consecutive weeks;
(5)Failure to complete registration within the time limit specified by the conservatory without going through procedures to temporarily defer registration;
(6)Other circumstances where students should be withdrawn from the conservatory because they cannot complete studies.
(7)International students who apply for withdrawal from the conservatory shall go through the withdrawal procedures after the application is reviewed and approved by the conservatory.
2. The decision on whether an international student should be required to withdraw from the conservatory shall be determined by the principals office.
3. For international students who withdraw from the conservatory, the conservatory will provide a written decision on withdrawal to the students, and submit it to the Hubei Provincial Department of Education for the record.The decision on withdrawal shall take effect as of the date when it is received by the students.
4. The decision on withdrawal shall be delivered directly to the student concerned. If the student refuses to sign for it, it can be left in the student’s address with witnesses; if the student has left the conservatory, it can be delivered to the student by mail; if it is difficult to contact the student, the decision can be announced through the conservatory’s website, news media, or other ways. In the last case, the announcement shall be maintained for 60 days.
Article 5 Graduation and Completion of Schooling
1. Upon completion of all required courses within the maximum length of study specified by the conservatory at Pass level or above and meeting the graduation requirements, international students will be allowed to graduate with a graduation certificate awarded by the conservatory. The students eligible to receive a degree will be awarded a degree certificate by the conservatory.
2. Where international students have completed all required courses within the length of study prescribed by the conservatory but failed to meet the graduation requirements, they will be allowed to graduate with a certificate of completion.
3. International students who graduate with a certificate of completion may apply for retakes and examinations of relevant courses within the specified time.After passing the examination, a graduation certificate will be awarded to them. The students eligible to receive a degree will be awarded a degree certificate. The time of graduation and the time of obtaining the degree shall be indicated on the certificates in accordance with the date of issuance of the certificates. The specific implementation in this regard shall be subject to the relevant management regulations of the conservatory.
Article 6 Leaving the Conservatory
1. Before leaving the conservatory (due to transfer to another university, suspension of schooling, withdrawal from the conservatory, or graduation), international students shall go through the required formalities, including settling outstanding charges, and returning beddings, books, relevant certificates, and other items to the conservatory as required by it, and the conservatory will proceed with their school-leaving procedures accordingly.Graduates will receive relevant certificates after completing the full procedures for leaving the conservatory.
2. International students who leave the conservatory due to transferal to another university,suspension of schooling or withdrawal from the conservatory shall complete the full procedures for leaving the conservatory within 10 days after receiving the relevant notice.
3. International students who have completed all required courses or graduated shall leave the conservatory within 10 days after receiving the certificate of completion and the graduation certificate. The conservatory will not provide accommodation to any international student who has graduated or transferred to another university yet has not left the conservatory within the prescribed time.
4. International students who leave the conservatory without completing the procedures required for leaving the conservatory will not receive such relevant materials as the certification of study at the conservatory, transcript, and graduation (course-completion) certificate provided by the conservatory.
5. International students shall not take any full-time or part-time job in violation of Chinas laws and regulations, or else they will be severely punished in accordance with the rules and disciplines of the conservatory.
Chapter 2 Rewards and Punishments for International Students
Article 1 Rewards
1. International students who study diligently, finish academic assignments conscientiously, abide by the rules and disciplines of the conservatory, and excel in morals and studies or other aspects will be commended by the conservatory.
2. International students who have been proactively supporting and assisting teachers in their work and helping schoolmates will be appropriately rewarded.
Article 2 Punishments
1. Students who violate the conservatorys disciplines and rules will be reprimanded or subjected to disciplinary actions, depending on the seriousness of their disciplinary offense and their attitude.
There are five kinds of disciplinary actions: warning, serious warning, demerit, academic probation, and expulsion from the conservatory.
2. Those who ignore the conservatorys disciplines, destroy public property, indulge in excessive drinking, cause disturbances, deliberately smash bottles, injure others with instruments, involve in physical assaulting, drug taking or trafficking, or commit other punishable acts will be punished by the conservatory, depending on the seriousness of the circumstances. If international students on academic probation can correct their behaviors within a year, the disciplinary action imposed on them may be lifted. Those who refuse to correct behaviors or re-commit punishable acts will be expelled from the conservatory. For those who are required to leave or expelled from the conservatory due to violation of the conservatorys disciplines, the Office of International Exchange and Cooperation will notify Wuhan Public Security Bureau to cancel their visas or residence permits, and they shall return to their countries immediately.
3. Students who make noises or act in a way that affects others study or rest yet refuse to stop such act despite admonishment during the time scheduled for study and rest; violate the dormitory safety rules or enter or exit from international student dormitories in violation of access rules in any non-emergency situation; return to dorms late quite often without any proper reason; or stir up trouble, organize people to cause disturbances, or commit any other act that disrupts the normal teaching order of the conservatory, will be punished with a disciplinary action more serious than demerit.
4. More severe disciplinary actions shall be imposed on students that fall into any of the following categories:
(1) Those who have a bad attitude in admitting the disciplinary offence, refuse to confess the violation of disciplines, conceal important facts or falsify facts;
(2) Those who violate more than one disciplines simultaneously;
(3) Those who have repeatedly violated disciplines;
(4) Those who intimidate, threaten, or retaliate against someone who gives the information about the offence.
5. Those who disseminate pornographic publications and audio and video products will be given a disciplinary action no lighter than academic probation, depending on the seriousness of the offence.
6. Those who are involved in prostitution, molestation, unlawful cohabitation, or accommodate other people without permission will be given a disciplinary action no lighter than demerit, depending on the seriousness of the offence.
7. International students are strictly forbidden from swimming or bathing in rivers and lakes; violators will be given a disciplinary action no lighter than demerit.
Chapter 3 Accommodation Management for International Students
Article 1 Management of On-campus Accommodation for International Students
1. International students who hold ordinary passports and enroll in our conservatory shall, in principle, be accommodated in student dormitories. They are required to fill in the Accommodation Registration Form and go through the relevant formalities with their passports and letters of admission upon the approval by their schools/departments.
2. Accommodation for international students shall be arranged by their schools/departments and the student dormitory management office.
3. International students shall abide by the conservatorys accommodation regulations; comply with the arrangements made by their schools/departments and dorm supervisors; and stay in the designated rooms; they shall not change or sublet rooms or occupy others rooms without permission.
4. The standard of accommodation fees for international students shall conform with the relevant rules of the conservatory. International students shall pay one-semester/one-year accommodation fee at the time of enrolment.
5. International students shall not lodge others without permission after they move in the dormitories.
6. Dropouts or students who have finished study shall check out of their dorms within 10 days.
7. When students check out of their dorms, dorm supervisors shall check the articles and facilities in the rooms. If there is any item or facility contaminated, damaged or lost, the dormitory management office will charge a certain fee as compensation, depending on the circumstances.
8. Students shall keep room keys by themselves. If a student loses the key, the student shall immediately notify the dormitory supervisor of it, register it and pay the cost of duplicating the key. Students shall hand in keys when checking out of their dorms (changing room keys or installing external locks without permission is forbidden).
9. It is forbidden to use electric stoves or other electric heating devices indoors; laying wires or rewiring without permission is also prohibited. It is strictly forbidden to bring dangerous articles such as inflammables, explosives, highly toxic articles, and radioactive articles into dormitories or the domitory area. Students shall not set off fireworks or firecrackers inside dormitories or outside windows, and shall observe fire prevention regulations and take strict fire safety precautions.
10. Students shall keep quiet in dorms; do not dance, speak loudly, or play music in high volume, or engage in any other activity in dorms that affect others’ study and rest.
11. Students shall keep both inside and outside of dorms clean; regularly clean dorms, pay attention to personal hygiene, and keep the dorms and their surroundings tidy and comfortable. It is forbidden to keep pets, birds and livestock in the dorms.
12. Students shall not stack private belongings in corridors, scribble or paste anything on walls of corridors.
13. Students shall save energy, and observe the regulations on electricity and water usage.
14. Students shall show respect for public property and use them properly, and shall not contaminate them, or dismantle or refit them without permission. Students shall pay the full price of the public property damaged by them. Those who maliciously damage public property will be punished in accordance with the seriousness of circumstances.
15. Students shall not drink excessively in dorms, or engage in any activities that violate Chinas laws and the conservatorys rules and regulations, such as proselytizing, physical assaulting, gambling, drug taking, prostitution,or playing pornographic recordings, videos, VCDs, and DVDs.
16. If any dormitory supervisor need to enter students’ rooms due to work, students shall be cooperative and shall not obstruct the supervisor in the performance of duty.
17. Anyone who violates the above-mentioned regulations will be given disciplinary actions in accordance with relevant regulations.
Article 2 Management of Off-campus Accommodation for International Students
1. International students who have enrolled in the conservatory and need off-campus accommodation shall bear all expenses of off-campus accommodation and follow the procedures below:
(1) Submit the application for off-campus accommodation in person;
(2) Fill out theTemporary Accommodation Registration Format the police station where the rented accommodation is located;
(3) Have the residence permit address changed at the Exit and Entry Administration Department of Wuhan Public Security Bureau with the above materials
2. International students who are accommodated off the campus should:
(1) Abide by Chinas laws and regulations and be responsible for their personal and property safety;
(2) Protect themselves from fire, theft, fraud, drowning; safely use electrical appliances;comply with traffic regulations; and lawfully use the means of transportation;
(3) Keep in touch with the conservatory, and promptly notify their schools/departments of any change of their address and their new temporary accommodation.
Chapter 4 Medical Insurance Management for International Students
1. In order to meet the needs of the rapid development of international education in China, safeguard the legitimate rights and interests of international students, improve the emergency response mechanism, and optimize international education environment, the Department of International Cooperation and Exchanges of the Ministry of Education (MoE) has formulated and issued theProvisional Regulations on Compulsory International Student Insurance at Higher Institutions of Learning(J.W.S.L.  No.1078). Based on these Provisional Regulations and the realities of WHCM, the Regulations on Medical Insurance Management for International Students are formulated.
2. All full-time international students at our conservatory shall purchase the medical insurance for Wuhan residents during their study.
3. International students who intend to purchase the insurance designated by the conservatory shall pay the insurance premium for the corresponding semester while paying the tuition.
4. When signing agreements with overseas colleges/universities or institutions for accepting international students, the schools/departments or units of the conservatory shall, in accordance with Article 2 herein, specify the payer of the insurance premium and its payment method for international students.If there is no specified requirement, the insurance premium shall be paid by international students themselves.
5. The conservatory has authorized the International Exchange and Cooperation Office to interpret these Regulations.
Wuhan Conservatory of Musi
May 12th, 2021